Digital hygiene
Small rules that stop big chaos.
Digital hygiene is the boring, dependable stuff: how you name things, where you save them, who can access them, and what happens when someone is off sick.
Structure before speed.
Every page, every project—calm delivery with a tidy spine.
The six essentials
- Inbox rules: Inbox is not storage. It’s a doorway. Process, park, or bin.
- Folder spine: One small structure that stays stable. No endless “misc.”
- Naming convention: Dates, versions, owners—so searching works and duplicates stop.
- Access hygiene: Right people, right level. Remove stragglers. Reduce single points of failure.
- Backups: Test restores, not just backups. Label owners and review dates.
- Runbook: A one-page “how to run it” so cover is easy when someone is out.
What happens when it’s ignored?
- Lost hours, lost files, confused handovers, and brittle dependency on one person.
Signals you need a tidy
- “It’s in my inbox somewhere.”
- Different versions emailed around.
- People leave, access stays.
- Nobody knows where the “current” file is.
- No backups, or backups never tested.
Want this tidied?
Pick a package or book a call. We’ll map what’s broken and fix the basics fast.
